Internet DRAFT - draft-bradner-iaoc-terms
draft-bradner-iaoc-terms
Network Working Group Scott Bradner
Internet-Draft Harvard University
Intended status: BCP
Updates: 4071
Expires: March 1, 2015 September 1, 2015
Updating the Definition of Term for IAOC Members
draft-bradner-iaoc-terms-04.txt
Abstract
The start and end dates specified in BCP 101 for terms of IAOC
members has proven to be impractical. This memo updates BCP 101 to
establish that the IAOC is directed to establish start and end dates
for terms of IAOC members that will be more practical.
Status of this Memo
This Internet-Draft is submitted in full conformance with the
provisions of BCP 78 and BCP 79.
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This Internet-Draft will expire on November 22, 2015.
Copyright Notice
Copyright (c) 2015 IETF Trust and the persons identified as the
document authors. All rights reserved.
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Internet-Draft IAOC Terms September 2015
1. Background
BCP 101 says "IAOC terms normally end at the end of the first IETF
meeting of a year". ([RFC4071] Section 4.) Having the terms of the
IAOC members expire at the end of the first IETF meeting of the year
has proved impractical for the IAOC to carry out its business and to
elect its Chair during the meeting week. For a number of years, the
IAOC has fudged the issue somewhat by defaulting to an informal
process of having the transition occur during the administrative
plenary (as the IESG does). This informal arrangement violates the
letter of BCP 101. But even this arrangement is problematic if the
transfer happens after the IAOC's face-to-face meeting that happens
during the week. For a number of years, the IAOC's meeting has been
on the morning of the administrative plenary so the incoming IAOC
members, while present, are not seated even with the informal
arrangement.
Having the new IAOC members take office after the face-to-face
meeting has caused difficulties in the chair selection and voting
processes during the IAOC's face-to-face meeting held during the same
week. There has been confusion over who should vote in the chair
election and on any business actions that require a vote of the
Trustees. If the incoming members are not seated then they should not
vote, for example, to select a chair for the next year yet they, more
than the outgoing members, should have a say in the chair selection.
There is also confusion over who is eligible to be elected as chair -
if the term of an IAOC member has not yet started could that IAOC
member be elected chair (since the chair is selected from among the
members). Having the terms expire at the end of the week also risks
the IAOC not being able to raise a quorum if outgoing members decide
to not come to the meeting. Since the IAOC members are the Trustees
of the IETF Trust the same issues arise with the IETF Trust and its
ability to carry out its business and elect a Chair during the
meeting week
An additional issue with BCP 101 is the current definition of the
term of the IAOC Chair. BCP 101 says "The term of the IAOC chair
shall be one year from the time of selection or the remaining time of
his or her tenure on the IAOC, whichever is less". Since the dates
for the first IETF meeting of the year vary from year to year the
current BCP 101 text could result in there being no IAOC chair in
weeks before the a meeting or in overlapping terms for IAOC Chairs.
2. BCP 101 Update
This memo updates Section 4 of BCP 101 to remove the sentence "IAOC
terms normally end at the end of the first IETF meeting of a year"
and to add the following requirements:
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Internet-Draft IAOC Terms September 2015
1. that the IAOC and the IETF Trust each hold a regular meeting close
to the time of, or during, the first IETF meeting of the year; and
2. that the IAOC and the Trust select their chairs as the first order
of business in their individual meetings in a manner of their
choosing; and
3. that the IAOC determine the beginning and end of the normal terms
of its members relative to the above mentioned IAOC meeting, such
terms must start and end close to the time of this meeting, unless
those determinations are made by the appointing bodies,
A regular meeting has proper notice, with minutes posted, and may be
held as face-to-face, teleconference, or as a combination of the two.
3. Security Considerations
This memo relates to IETF process, not any particular technology so
it does not impact the security of the Internet.
4. References
4.1. Normative References
[RFC4071] Austein, R and B. Wijnen, "Structure of the IETF
Administrative Support Activity (IASA)", BCP 101, RFC 4071, April
2005.
IANA Considerations
This memo requires no action by the IANA. [this section should be
removed for publication]
5. Editor's Addresses
Scott Bradner
Harvard University
8 Story St.
Cambridge MA, 02138
Phone: +1 617 495 3864
EMail: sob@harvard.edu
6. changes between versions
This section to be removed by the RFC Editor before publication
ver 00 -> ver 01
add "or teleconference" in 2nd paragraph of section 2
clarified last paragraph of section 2
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Internet-Draft IAOC Terms September 2015
fixed typo and punctuation
ver 01 -> ver 02
replaced section 2 to allow the IAOC to (re)define its procedures
when needed
removed reference to the Trust Agreement
ver 02 -> ver 03
reword abstract
reformat section 2
ver 02 -> ver 03
updated 1st paragraph of section 2 to quote the sentence being
removed
added text to 2.3 to say that the term ends need to be neat the time
of the 1st ietf meeting of the year
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